• Administrative Assistant

  • Job Description

    Job Title: Administrative Assistant
    Work Site: Pacific Spirit Community - Healthy Living Program
    Status: Regular Part Time (0.5 FTE)
    Start Date: As soon as possible
    Salary: $20.46 - $22.38 per hour
    Hours: 0900-1545 (1/2 hr lunch) Tuesday, Wednesday and Thursday
    Reference#: 111589-cye


    JOB SUMMARY:

    Within the context of a client centred care model and in accordance with established vision and values of the organization, works as a member of an interdisciplinary community health team, to provide administrative services and program support. Acts as a receptionist, and office organizer, performs word processing and transcription duties; arranges, attends and takes minutes of meetings, maintains and compiles statistics, supports research, database and website maintenance, and other special projects, sets up and maintains electronic and paper filing systems, and receives incoming/outgoing material. Maintains timekeeping records for team members and inventory of program supplies and participates in on-going team planning, development, evaluation and quality improvement activities.

    QUALIFICATIONS:

    Education & Experience

    • Grade 12
    • Graduate of an approved Office Assistant/Secretarial program or business administration program
    • Three (3) years’ recent related experience, or an equivalent combination of education, training and experience.
    • Advanced computer skills in word processing, spreadsheet, presentation graphics, desktop publishing and data base software.


    Knowledge, Skills & Abilities:
    Proven ability to be sensitive, tactful and diplomatic with clients, volunteers and the public.
    Strong knowledge of office practices and procedures.
    Proven ability in time management skills and with the ability to work with frequent interruptions and adapt to changes.
    Demonstrate ability to work under pressure, multi-task, work independently with minimal direction, problem solve, take initiative, anticipate potential problems/conflicts and take appropriate actions, organize and prioritize work, and meet deadlines.
    Ability to work in cooperation with others within a team environment.
    Demonstrated ability in handling and disclosing of sensitive or confidential information.
    Ability to communicate effectively both verbally and in writing.
    Demonstrate ability to operate standard office equipment.
    Proven advanced word processing, spreadsheet, database and presentation skills with current software applications (Excel, Word, Access).
    Ability to keyboard at 5000 strokes per hour.
    Ability to type 50 wpm.
    Ability to perform relevant calculations.
    Ability to compile information.
    Physical ability to perform the duties of the position.

    The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

    Only short-listed applicants will be contacted for this posting.


    ***Employees of VCH must apply via the Internal Application Process. Refer to the staffpostings.vch.ca site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

    Thank you for your interest in Vancouver Coastal Health.

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