• Administrative Associate

  • Job Description

    Job Title: Administrative Associate
    Work Site: Richmond Hospital
    Status: Temporary Full Time - until December 2019
    Reference#: 110752-tbo


    JOB SUMMARY:

    Reporting to the Manager, Strategic Initiatives & Innovation, the Administrative Associate provides confidential analytical administrative and systems support that assists the Manager and team members in the achievement of effective strategic and operational plans. Creates various technical and non-technical documents, communications and reports. Collects/compiles statistical information/data. Triages information of a sensitive and confidential nature and coordinates the flow of information. Prepares and implements administrative protocols for methods of operations. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

    QUALIFICATIONS:

    Qualifications:

     

    • Graduation from a recognized diploma program in business administration or related field plus three (3) years of administrative support experience or an equivalent combination of education, training and experience.
    • Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

      Expertise:
    • Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
    • Liaises in a professional and courteous manner with managers, staff and the public to gather and disseminate information.
    • Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director’s interests.
    • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
    • Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data and records information.
    • Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
    • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.

     

    Please note:

    • Only short-listed applicants will be contacted for this posting.
    • Successful applicants may be required to complete a Criminal Records Review Check.



    ***Employees of VCH must apply via the Internal Application Process. Refer to the staffpostings.vch.ca site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

    Thank you for your interest in Vancouver Coastal Health.

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