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OR Clinical Purchasing Secretary

OR Clinical Purchasing Secretary

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Job Description


Job Title: OR Clinical Purchasing Secretary
Work Site: Operating Rooms, UBC Hospital
Status: Temporary Full Time - Indefinite
Start Date: As soon as possible
Salary: $24.22 per hour
Hours: 0730-1530, Monday to Friday
Reference#: 100170-kco


Within the context of a client service culture and in accordance with the established vision and values of the organization, works as a member of an integrated team and performs a variety of purchasing duties in support of the overall equipment/supply requirements within a fast paced, high volume operating room environment. The OR Purchasing Secretary places specialty purchase orders for medical personnel, completes and processes purchase requisitions, receives and distributes goods, follows up and expedites purchase orders, liaises with BCCSS/vendors for pricing and quote information, arranges product demonstrations and evaluations. Establishes and/or revises re-order points and administers standing orders for non-inventory, vendor direct items and specialized equipment/supplies. Administers standing orders by determining re-order points, placing orders for stock required, preparing purchase orders and contacting suppliers directly. Tracks purchases against program information and sets up meetings to discuss and provide recommendations regarding equipment discrepancies / inventory levels as well as providing customized reports as required. Contacts suppliers to follow up on order discrepancies, delivery delays, and price adjustment. Duties also include typing a variety of technical and non-technical material, updating computerized inventory and purchase order databases utilizing intermediate word processing and spreadsheet software packages, compiling statistical information for reporting purposes, setting up and maintaining area filing systems and responding to a variety of enquiries in accordance with departmental standards.


Education & Experience

  • Grade 12, supplemented by accounting courses.
  • Four years’ recent, related experience.

Knowledge & Abilities

  • Ability to keyboard at 55 w.p.m.
  • Knowledge of medical terminology.
  • Ability to communicate both verbally and in writing. 
  • Ability to organize work.
  • Physical ability to carry out the duties of the job. 
  • Ability to deal with others effectively.
  • Ability to operate related equipment.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

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