Come work as an Office Coordinator/Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Office Coordinator/Administrative Assistant to join the Bella Coola Medical Clinic team. Apply today to join our team! 

As an Office Coordinator/Administrative Assistant with Vancouver Coastal Health you will:

• Oversee the efficient day-to-day functioning of the office and administrative support services.
• Provide leadership, guidance and direction to clerical staff by coordinating work assignments for designated staff, hiring, training, completing performance appraisals and initiating disciplinary actions when required, coordinating and planning backfill support to clerical staff during vacation and sick leave and calling in relief staff as needed.
• Coordinate the flow of information through the department, and provide administrative support by prioritizing items and issues as they arise for the attention of the Director, ensuring accurate and timely delivery of administrative services, following up on issues requiring action, and establishing and maintaining office efficiency.
• Communicate and liaise with managers and with other internal and external stakeholders/clients to address and facilitate administrative/operational issues and resolve problems.
• Interact with consultants, contractors, user groups for the purposes of sharing information and following up on requests.

Education & Experience

• Grade 12.
• Completion of a recognized program/courses in business administration.
• A minimum of four (4) years’ recent, related experience including a minimum of one (1) year supervisory experience in progressively more responsible office management positions or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Demonstrated supervisory skill to lead, coach and mentor team members.
• Comprehensive knowledge of related collective agreements.
• Broad knowledge of accounting and budgeting principles and practices, and purchasing procedures.
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with clients, consultants, staff and the public to gather and disseminate information.
• Communicates in a compelling, clear and understandable manner both verbally and in writing.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
• Collaborates with peers and provides direction and guidance to designated staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
• Employs expertise in the use of computer applications to create a variety of documents, graphics and presentations.

This Role Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of responsibilities, duties and skills required.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.