Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the Drug Treatment Court Vancouver team in Vancouver, BC. Apply today to join our team!

Drug Treatment Court of Vancouver (DTCV): 

The DCTV is an alternative to mainstream court that provides integrated correctional interventions, justice services and health treatment services to people living with addictions who have committed criminal offenses live in the Downtown Eastside of Vancouver. 

As an Administrative Assistant you will:

• Provide administrative services and program support.
• Act as a receptionist, and office organizer.
• Perform word processing and transcription duties as well as;
  • arrange, attend and take minutes of meetings,
  • maintain and compile statistics,
  • support research, database and website maintenance, and other special projects,
  • set up and maintain electronic and paper filing systems, and receives incoming/outgoing material.
• Maintain timekeeping records for team members and inventory of program supplies and participates in on-going team planning, development, evaluation and quality improvement activities.

Education & Experience

• Grade 12, and Graduate of an approved Office Assistant/Secretarial program or business administration program and three (3) years’ recent related experience, or an equivalent combination of education, training and experience.
• Advanced computer skills in word processing, spreadsheet, presentation graphics, desktop publishing and data base software.

Knowledge & Abilities

• Proven ability to be sensitive, tactful and diplomatic with clients, volunteers and the public.
• Strong knowledge of office practices and procedures.
• Proven ability in time management skills and with the ability to work with frequent interruptions and adapt to changes.
• Demonstrate ability to work under pressure, multi-task, work independently with minimal direction, problem solve, take initiative, anticipate potential problems/conflicts and take appropriate actions, organize and prioritize work, and meet deadlines.
• Ability to work in cooperation with others within a team environment.
• Demonstrated ability in handling and disclosing of sensitive or confidential information.
• Ability to communicate effectively both verbally and in writing.
• Demonstrate ability to operate standard office equipment.
• Proven advanced word processing, spreadsheet, database and presentation skills with current software applications (Excel, Word, Access).
• Ability to keyboard at 5000 strokes per hour.
• Ability to type 50 wpm.
• Ability to perform relevant calculations.
• Ability to compile information.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.