Vancouver Coastal Health

Executive Assistant

Job Description

Job Title:Executive Assistant
Work Site: VGH 12th & Oak
Status:

Regular Full Time

As soon as possible

0800-1600

Days off: Saturday, Sunday and Statutory Holidays

Reference#: 155210-lgi

 

Come work as an Executive Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health (VCH) is looking for an Executive Assistant to join the dynamic team at VCH Research Institute. Apply today to join our team!

 

As an Executive Assistant with Vancouver Coastal Health Research Institute you will:

  • Provide confidential administrative and secretarial support primarily to the Executive Director and on occasion to the Director, Clinical Trials Administration or other senior directors/managers when necessary.
  • Triage information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Executive Director apprised of issues and activities.
  • Interact with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the department/senior leader utilizing strong persuasion and communication abilities and the exchange of information.
  • Work independently and communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. May provide work direction to temporary clerical support staff or co-op students.

 

QUALIFICATIONS:

 

Education & Experience

  • Graduation from a recognized administrative assistant/secretarial post-secondary program
  • Three to five (3-5) years progressive experience supporting senior level management or an equivalent combination of education, training and experience.
  • Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

Knowledge & Abilities

  • Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
  • Liaises in a professional and courteous manner with senior leaders, managers/directors, staff and the public to gather and disseminate information.
  • Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of the senior leader.
  • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
  • Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
  • Collaborates with peers and/or provides direction and guidance to clerical staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
  • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
  • Must have excellent people skills, a positive attitude, a solid work ethic, high integrity and a demonstrated ability to work within a high functioning team.

 

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

 

WHY JOIN VANCOUVER COASTAL HEALTH?

 

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work. 

  • Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
  • Grow your career with employer-paid training and leadership development opportunities
  • Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
  • Award-winning recognition programs to honour staff, medical staff and volunteers
  • Access to exclusive discount offers and deals for VCH staff


Please note that a resume is required to apply to this posting.

Hours of Work may vary due to project requirements.

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

VCH is proud to be recognized as a Best Place to Work in Canada in 2021 by Glassdoor and Forbes.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

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