Vancouver Coastal Health

Executive Assistant

Job Description

Job Title: Executive Assistant
Work Site: Aboriginal Health

Status:

Start Date:

Hours:

 

Regular Full Time

As soon as possible

0830-1630

Days off: Saturday, Sunday and Statutory Holidays 

Reference#: 149833-lgi

 

 Come work as an Executive Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Executive Assistant to support our VP of Indigenous Health. This is joining an innovative team who have widespread impact on pioneering culturally safe practices within the health authority. Apply today to join our team!

 

As an Executive Assistant with Vancouver Coastal Health you will:

  • Provide confidential administrative and secretarial support to the VP of Indigenous Health
  • Triage information of a sensitive and confidential nature, coordinates the flow of information for the area, ensuring accurate and timely delivery of administrative services, and keeps the VP of Indigenous Health apprised of issues and activities.
  • Interact with VP of Indigenous Health, senior leaders, managers/directors and administrative support staff across the organization to convey information and promotes positive and respectful relationships.
  • Professionally represents the interests of the VP and organization and communicates in a compelling manner to influence and persuade internal and external stakeholders/customers at all levels.
  • Work independently and pro-actively to ensure administrative needs of the VP of Indigenous Health are met.
  • May coordinate and provide work direction to other departmental administrative and clerical support staff.


QUALIFICATIONS:

Education & Experience

  • Graduation from a recognized administrative assistant/secretarial post-secondary Diploma program
  • Five to seven (5-7) years of experience supporting senior executive(s) or an equivalent combination of education, training and experience.
  • Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m. Bachelor’s Degree preferred.

Knowledge & Abilities

  • Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
  • Liaises in a professional and courteous manner with SET members, senior leaders, managers/directors, staff and the public to gather and disseminate information.
  • Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent the needs of the SET member and organization.
  • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
  • Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
  • Collaborates with peers and/or provides leadership and direction to clerical staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
  • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
  • Physical ability to perform the duties of the position.

 

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

 

WHY JOIN VANCOUVER COASTAL HEALTH?

 

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work. 

  • Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
  • Grow your career with employer-paid training and leadership development opportunities
  • Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
  • Award-winning recognition programs to honour staff, medical staff and volunteers
  • Access to exclusive discount offers and deals for VCH staff

 

This Role Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of responsibilities, duties and skills required.

Please note that a resume is required to apply to this posting.

Diversity, equity and inclusion are essential to delivering exceptional care and building a great place to work. At VCH, we value and accommodate unique differences to ensure that our staff and medical staff (both current and prospective) have the opportunity and are supported to thrive.

To build a strong and representative workforce, we are seeking candidates who will contribute to a caring and inclusive culture. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

VCH is proud to be recognized as a Best Place to Work in Canada in 2021 by Glassdoor and Forbes.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

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