Come work as an Administrative Associate/Business Support with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Associate/Business Support to join the Cedar Garden Assisted Living team. Apply today to join our team!

As an Administrative Associate/Business Support with Vancouver Coastal Health you will:

• Report to the Director/Manager.
• Provide recruitment/hiring, staffing, human resources, administrative and systems support for the designated programs/site and in support of the Manager to assist in the achievement of effective client care.
• Act as a point of contact and liaise with the People team and other corporate areas to receive/convey information and represent the interests of the team.
• Provide support to team on hiring, human resources, financial and service related issues, policies and procedures; complete and process human resources and payroll transactions on behalf of Director/Manager; and ensure consistent application of directives from People team, Finance or other corporate service areas.
• Triage sensitive and confidential information; conduct research and analytical studies, produce high quality reports, correspondence and presentation materials; manage complex networks of contacts and meeting issues; and assist with project management.
• May provide guidance and work direction to clerical support staff.
• Advise manager of employee attendance problems.

This work is aligned with VCH’s people-centred values and focused on advancing Indigenous Cultural Safety, anti-racism, equity, diversity, and inclusion.

Education & Experience

• Graduation from a minimum two-year diploma program in business administration or a related field.
• Three (3) years of recent, related experience including one year’s related human resources, or finance experience or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Demonstrated knowledge of human resources principles and practices and relevant collective agreements.
• Employs advanced expertise in the use of current computer applications including advanced word processing, graphics presentation, and spreadsheet computer applications to create and maintain a variety of databases, documents and reports.
• Exercises considerable judgment, tact, discretion and accuracy in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Demonstrates creativity, resourcefulness and an excellent customer service in a team setting.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of management team.
• Applies and explains policies and procedures and performs detailed analyses of complex reports.
• Utilizes effective interpersonal skills when providing direction, guidance and training to new and existing team members, ensuring clarity of roles and responsibilities, adherence to standards of quality and effective and timely service.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Employs expertise in the use of desktop computer applications and computer systems to record data, process transactions and complete a variety of documents and presentations.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.