Come work as an Administrative Supervisor 5 with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an experienced Administrative Supervisor 5 with supervisory experience to support the Environmental Health team in Sechelt, BC. Apply today to join our team!

As an Administrative Supervisor 5 with VCH you will:

• Be responsible to oversee the daily operation of an office/program and the delivery of administrative support services.
• Supervises designated staff; schedules/monitors work to ensure accurate/timely completion of tasks, provides guidance/advice and feedback in the performance of work.
• Assists in the development and implementation of worksite policies/procedures and related documents in response to organizational needs.
• Identifies opportunities to streamline clerical processes and procedures.
• Assists in monitoring expenses against approved budgets; provides input into office needs, regular ongoing and/or anticipated expenses.
• Investigates variances and liaises with finance to resolve.
• Maintains/reconciles petty cash account/s.
• Purchases stationery supplies, reviews/authorizes expenses according to established procedures.
• Attends to facility maintenance, safety/security matters; liaises with building maintenance, safety/security personnel to ensure the resolution to issues.

Education & Experience

• Grade 12, supplemented by a recognized diploma in Business Administration plus Three (3) years recent, related experience including one (1) year supervisory experience or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Ability to supervise.
• Ability to plan, organize and prioritize.
• Ability to work independently and in cooperation with others.
• Ability to communicate effectively, both verbally and in writing.
• Ability to analyze and resolve programs.
• Knowledge of general office procedures including business writing skills and experience completing financial transactions.
• Ability to evaluate and monitor administrative systems and procedures.
• Ability to type 50 wpm.
• Ability to operate related office equipment, including a computer/keyboarding skills and an ability to operate, at an intermediate level of proficiency, the Microsoft Office suites of products such as Outlook, MSWord, Excel and Powerpoint.
• Physical ability to carry out the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.