Come work as a Manager, Vendor Selection, Contract Management Office with Vancouver Coastal Health (VCH)!

To meet current and future demands, the VCH Contract Management Office is undergoing a significant redesign and expansion.  Successful applicants will be joining a team of talented professionals, focused on exceeding the expectations of our many VCH clients.  We are a team that supports the full contract lifecycle of over 1000 community healthcare contracts, directly impacting some of the most vulnerable people in our society.  We are a diverse team of lawyers, contract managers, business analysts, educators, technology advisors, contract advisors and project managers.  In addition to competitive salaries and excellent benefits/pension, we have adopted a hybrid working model, with remote work supported where appropriate and approved by the team lead.  So, if you want to be part of a high functioning, innovative team that helps improve the lives of our VCH community, please apply.

Reporting to the Leader, Procurement and Contract Management, in the Special Projects team in Vancouver Coastal Health’s (VCH) Contract Management Office (CMO), the Manager Vendor Selection is accountable for managing all aspects of the competitive bid processes for service contracts across the health authority. Management includes ensuring the proper processes are followed to ensure a fair business process and compliance with all legislative and regulatory requirements, and internal policies and procedures. The main process components include Request for Proposals, Bid Evaluation/Vendor Selection, Approvals and Service Contracts. The Manager participates in and supports maintaining master document control and providing timely support to all contract related activities for VCH. The Manager is the subject matter expert in bid management and supports CMO colleagues as needed.

The Manager works in a collaborative manner with the CMO and contributes to establishing goals and objectives include building and implementing strategic sourcing strategies, creating and managing standard documents such as Requests for Proposal (RFP) and service contracts, maintaining fair business practices such as bid evaluation practices, risk assessment and risk mitigation, maintaining master document control, and other components required in a center of service contract excellence.

As a Manager, Vendor Selection, Contract Management Office with Vancouver Coastal Health you will:

• Create and maintains standardized bid process documentation and processes that supports cost effective contract optimization excellence for VCH.
• Review significant service contracts with the Leader and others as appropriate, on relevant language, process and other aspects of service contracts as required.
• Ensure service contracts includes language which clearly define service levels, achieve and support prudent fiscal management, deliver timely, effective and affordable services within consistent performance to commonly required standards.      
• Routinely assess risk and implements mitigating actions to minimize risk within service contract language and processes.
• Monitor new developments, trends and legislation/regulation that might affect the purchasing function, either beneficially or detrimentally, and advises the Leader of changes and the potential impact of changes.
• Participate in the preparation of negotiating strategies in conjunction with the Leader, Executive Director and others as appropriate.
• Support identification of opportunities to merge/consolidate contracts, improve terms and conditions as well as enhance consistency/standardization.
• Support client teams in understanding contract language and supports issues resolution of escalated problems as required.
• Support the management of projects as requested from inception to completion, while focusing on customer satisfaction, improving efficiency and reducing costs; develops and maintains a schedule of key milestone dates for contract expiry and bid process requirements.
• Work with key stakeholders to act on contract expiry dates to ensure timely review/ renewal and risk minimization.
• Support the development and implementation of a contract document database for all service contracts for all clients.
• Carry out responsibilities in accordance with health and safety requirements.  Immediately reports unsafe situations by notifying supervisor or other appropriate personnel.
• Perform other related duties as assigned.

Education & Experience

• Bachelor’s Degree in Business Administration or related field and/or completion of the Purchasing Management Association of Canada certificate.
• Five (5) to Eight (8) years’ recent, related experience in bid management within the public sector/health care environment or a combination of education, training and experience.

Knowledge & Abilities

• Reasonable knowledge in contract management, and cost/benefit analysis.
• Some understanding of contract law and commercial terms & conditions.
• Good experience in managing partner/vendor relationships.
• General knowledge of the BC Health Care Industry environment.
• Effective leadership and communication skills to foster a respectful and motivating environment.
• Competently utilizes spreadsheet and word processing applications at an intermediate to advanced level and has a comprehensive knowledge of computerized purchasing systems, including e-commerce applications.
• Strong analytical, organizational, communication, interpersonal and administrative skills.
• Physical ability to perform the duties of the position.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.